PM execution process steps
Implementing a robust Preventive Maintenance (PM) program is crucial for ensuring the longevity and efficiency of your equipment. A well-structured PM cycle not only prevents unexpected breakdowns but also enhances overall operational efficiency. Below, we’ll walk you through a 10-step PM implementation cycle that can streamline your maintenance process, making it more efficient and effective.
1. Plan and Prioritize Work Orders
The journey begins with careful planning. The coordinator or planner assesses the maintenance needs and prioritizes work orders using Hippo CMMS. This system helps organize tasks based on urgency, ensuring that critical maintenance is addressed first.
2. Prepare for Execution
Once the work orders are assigned, technicians print them out and head to the shop floor. Here, they follow the 3i3R PM approach—a method designed to ensure thorough inspection, immediate intervention, and accurate reporting during the maintenance process.
3. Document Findings on the Spot
As technicians carry out their tasks, they record all findings directly on the printed work order. This step is crucial for capturing real-time data about equipment condition, ensuring nothing is overlooked.
4. Update the Digital Record
After completing the task, technicians update the work order in Hippo CMMS with their observations and findings. This digital record-keeping ensures that all data is centralized and easily accessible for future reference.
5. Raise Associated Work Orders for Additional Jobs
Sometimes, maintenance uncovers the need for additional work. In these cases, technicians raise associated work orders within Hippo CMMS, ensuring that any follow-up tasks are documented and scheduled without delay.
6. Store Completed Work Orders
Once the work is done, the technician stores the completed work order in the closed work order basket. This step signifies the transition from execution to review.
7. Review by Maintenance Engineer
The Maintenance Engineer retrieves these closed work orders for a thorough review. This review often includes a visit to the shop floor to verify that the job was completed correctly and to the required standard.
8. Verify and Update Task Lists
During the review, the Maintenance Engineer may identify the need to update the task list. Whether it’s refining existing tasks or adding new ones based on the latest findings, this step ensures the PM program remains relevant and up-to-date.
9. Final Documentation
After the review and any necessary updates, the Maintenance Engineer files the work order in the work order history file. This historical record is invaluable for tracking maintenance trends and planning future PM activities.
10. Continuous Improvement
With the work order filed, the cycle is complete—until the next scheduled maintenance. Each completed cycle contributes to a continuous improvement process, helping your team refine their approach and keep your equipment running smoothly.
Implementing this 10-step PM cycle can help your organization maintain a proactive maintenance strategy, reducing downtime, and enhancing overall productivity. Whether managing a small facility or a large industrial operation, these steps will help you stay on top of your preventive maintenance game.
